Parish Council Minutes

Here you can find the latest minutes from the last Parish Council Meeting

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 8th August 2017 at 7.30pm.  The following members were present:

 

IN THE CHAIR:   Cllr S Bruce (SB)

PRESENT:             Cllrs R de Fossard (RdF), A Juniper (AJ), Diana Webb (DW), A Williams (AW)  A Short (AS)

In attendance         G Gill -Clerk

Ref #                                            Content                                                                                                                                   Action
52

 

53

 

 

54

 

 

55

55.1

 

55.2

55.3

 

 

56

56.1

 

 

 

57

57.1

 

 

57.2

 

57.3

 

57.4

 

 

 

58

 

59

59.1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

60

 

 

 

 

 

 

 

 

 

 

 

 

 

 

61

 

 

62

62.1

 

62.2

 

 

 

 

62.3

 

62.4

 

 

 

63

 

 

 

64

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To Receive & Approve Apologies for Absence: Cllr A.Walton (VC), Absent: M.Crystall (MC)

 

Declaration of Interests – None

 

To Approve Minutes of Parish Council Meeting held on Tuesday 11th July 2017 Proposed by AS as a true record and APPROVED, signed and dated by the chairman.

 

To Receive & Act Upon Rolling Action List

SB to check availability of the Village Hall for an Open Meeting regarding Neighbourhood Plan for either Wed 13th or Thurs 14th September.  Clerk to secure speaker once date agreed.

Traffic Calming  – Clerk to contact Martin Rose.

Village Clean Up 24th September10am The Green, AS organising.

                                                                 

To Receive Notification of Planning Applications Approved:

17//05489/TCA   St Nicholas Church, Church Road, Biddestone, SN14 7DR

Proposal: Fell 1 Chestnut Tree 20% Crown Lift to Sycamore Tree and Crown Lift 4 Yew Trees to 4.5 mtrs from Ground Level on Road Side.

 

To Receive Notification of Planning Applications Received:

17//05489/TCA   St Nicholas Church, Church Road, Biddestone, SN14 7DR

Proposal: Fell 1 Chestnut Tree 20% Crown Lift to Sycamore Tree and Crown Lift 4 Yew Trees to 4.5 mtrs from Ground Level on Road Side.                                                                                  NO OBJECTIONS

17/05826/LBC   Home Place, The Green, Biddestone, SN14 7DG

Proposal: Removal of Internal Wall Between Kitchen & Dining Room                NO OBJECTIONS

17/05441/LBC   Weavers Cottage, 9, Cuttle Lane, Biddestone SN14 7DA

Proposal: Cavity wall insulation for 1970s extension to house.                              NO OBJECTIONS

17/06609/FUL & 17/06708/LBC     Mountjoy Farm, The Butts, Biddestone SN14 7DY

Proposal: Demolish existing outbuilding and replace with similar.  Move siting forward of ex boundary wall and rebuild                                                                                                                      NO OBJECTIONS

 

Cotswold Ward Report – The Wardens will cut back the footpath at Challows Lane on 9th August.

 

Finances

To Receive Statement of Balances for Accounts #1 & #2

Bal Bfwd 36975.68    Bal @ Bank 03.08.17 43116.41
Income 8080.00   Less outstanding payments -464.12
Expenditure -2396.39   Plus  Outstanding Credit 0.00
  42659.29         42652.29
             
#2 Account            
Balance Bfwd 5942.83   Bal @ Bank 03.08.17 5495.28
Income 0.00   Less outstanding chqs -90.00
Expenditure -537.55   Plus  Outstanding Credit  
  5405.28         5405.28
             
  Current Account 42659.29        
  #2 Acccount 5405.28        
    48064.57        

 

To Approve Accounts for PaymentAugust 2017

 

G Gill Salary (July)   161.71
HMRC Tax   19.20
David Taylor Grass Cutting   90.00
G Gill 8 mths PC   28.00
       
No.2. Account      
N Hard Cleaning   80.00
       
      378.91

Proposed for payment by SB and APPROVED.

 

To Consider Grant Request from Citizens Advice Wiltshire –  deferred from 11th July 2017 –  Deferred to September meeting.

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust – Biddstock was a major success with over 600 attending.  BVHRT AGM will be held 19th September.  Bookings for hall going well.

Corsham Area Board – Report Circulated

·         Draft Wiltshire Housing Site Plan Consultation – No Comments

·         Corsham Neighbourhood Plan – No Comments

·         Colerne HGV problems – Better signage showing narrow lane no passing points needed.

·         Police & Neighbourhood Watch – No local information available

Parish Steward’s Report  – Footpath from Green to Biddeston Arms cut back, earth holding up wall.  Blocked drains reported, gully wagon needed.  Work starting at end of month on collapsed culvert near #10 Cuttle Lane.

Slaughterford Update – Flooding caused by verges being pushed into ditch and blocking culvert, to be discussed at next CATG meeting.  Replacement Grit Bin needed and phone box needs to be repainted.

·         Bybrook & Flood Plan – AW to complete plan and circulate.

 

Request for One Day Overnight Filming in September – Film company requiring possible location shoot 5pm to 5am in September in centre of village for donation of a piece of play equipment.  It was felt that one nights’ disruption was not a viable proposition.

 

Verges – Protests received regarding the cutting back of wild orchids and other wild flowers on the parish verges, Clerk has obtained maps showing where the Protected Verges exist in the parish and will follow up on any that have been cut back with the Wiltshire Council sub-contractors.

 

There being no further business the meeting ended at 9.00pm

 

 

 

 

 

 

 

 

 

 

SB

GG

GG

 

AS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GG

AW

 

 

 

 

 

 

 

GG

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JUNE

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 13th June 2017 at 7.40pm.  The following members were present:

 

IN THE CHAIR:   Cllr S Bruce (SB)

PRESENT:             Cllrs M Chrystal (MC), A Juniper (AJ), A.Walton (VC), A Short (AS), Diana Webb (DW),

A Williams (AW)

In attendance         G Gill -Clerk,  and 1 member of the public

Ref #                                            Content                                                                                                                                   Action
 

 

28

 

29

 

30

 

 

 

31

 

32

32.1

 

32.2

 

 

33

33.1

 

 

 

34

 

 

35

35.1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

35.2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

36

36.1

 

 

36.2

36.3

36.4

36.5

36.6

 

36.7

36.8

36.9

36.10

36.11

 

 

 

 

 

37

 

 

 

38

 

 

 

39

39.1

 

 

39.2

 

To avoid confusion  A.Walton has been given (VC) Vice Chairman initials

 

To Receive & Approve Apologies for Absence : Cllr R de Fossard (RdF),

 

Declaration of Interests – None

 

To Approve Minutes of AGM & Parish Council Meeting held on Tuesday  9th May 2017 Proposed by  AS as a true record and  APPROVED, signed and dated by the chairman.

 

To Receive & Act Upon Rolling Action List (See attachment) Noted                               Addendum #1 

                                                                 

To Receive Notification of Planning Applications Approved:   Noted

17/02885/CLE  Toplands Farm, Slaughterford SN14 8RD

Proposal: Use of  land for the siting of a permanently occupied caravan.

17/02651/CLE   Toplands Farm, Slaughterford SN14 8RD

Proposal: Use of  land for the siting of 12 permanently occupied caravan.

 

To Receive Notification of Planning Applications Received:

17/02885/CLE  Toplands Farm, Slaughterford SN14 8RD                                               NO OBJECTIONS

Proposal: Use of  land for the siting of a permanently occupied caravan.

 

Listed Buildings & Planning Issues – Update AJ – Wiltshire Council have indicated that they are unable to make any changes at present due to high volume of work.

 

Finances

To Receive Statement of Balances for Accounts #1 & #2

Statement of Accounts 31.06.17
Bal Bfwd 36975.68  Bal @ Bank 31.05.17 44070.86
Income 8080.00 Less outstanding payments -365.59
Expenditure -1350.41 Plus  Outstanding Credit 0.00
43705.27 43705.27
#2 Account Balance Bfwd 5942.83 Bal @ Bank 31.05.17 5762.83
Income 0.00 Less outstanding chqs -87.55
Expenditure -267.55 Plus  Outstanding Credit
5675.28 5675.28
Current Account 43705.27
#2 Acccount 5675.28
49380.55

To Approve Accounts for Payment May 2017

No.1 Account Chq # Amount
Karen Sayer Ltd Internal Audit 757 36.00
Bob Child Website Hosting, Domain Name 758 172.00
HMRC Tax 759 40.40
G Gill Salary (May) 760 161.71
David Taylor Grass Cutting 761 90.00
No.2. Account
OCS GroupLtd Hygiene Units 59 39.31
Wessex Water Rates 60 48.24
N Hard Cleaning 110 90.00
677.66

Proposed for payment by AS and APPROVED.

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust – The VHART will finalise change to a limited company following the AGM to aid lines of responsibility.  Bookings are buoyant.  Internal building works will be carried out in early Spring 2018 to free up the main hall for large functions.

Chippenham Area Board  –  next meeting 26th June.  RdF  lead rep, & DW

Chippenham Area Transport Group   –  next meeting 3rd July VC lead rep

Corsham Area Board –  next meeting 20th July, VC lead rep  &  RdF

Parish Forum  – No meeting RdF  lead rep

Parish Steward’s Report – DW liaison.  Clerk to provide Parish Steward’s mobile number.   Request made to cut the verges in Slaughterford.

Police & Neighbourhood Watch Update – DW Lead Rep

Slaughterford Update – Broadband – AW lead Rep

CPRE Best Kept Village – Awaiting results

Great British Spring Clean – AS lead rep – to take place once verges have been cut.

Bybrook  & Flood Plan – AW lead rep-  An application to be made for flood equipment from Wiltshire Council (WC) and a simple flood plan to be put in place.   No consultation has taken place between the Parish Council, Bybrook Fishing Club and Bristol/Avon River Trust regarding proposed work on the weir. American Crayfish are coming down the river, public to report seeing any dead or dying native crayfish.  AW to put into Broadsheet.

 

Neighbourhood / Parish Plan (NP/PP) –VC, SB, AS to organise an Open Meeting in September.  Clerk to contact and invite a speaker from a parish who has either already carried out a Neighbourhood Plan or who are in the process of putting one together.

 

Traffic Calming – Update – MC lead rep , VC. – Still awaiting report back from WC engineer, Clerk to follow up with Paul Bolland.   Council felt this could be linked to the NP.

 

Clerks Report

Community Assets Registration – Clerk informed Council that she was unable to continue with the registrations as it would take her beyond her 4 hours due to the amount of research via the Land Registry.  MC volunteered to take over this work.

Members Training – The Clerk made members aware of  Planning and New Councillor Training Workshops on offer.

 

There being no further business the meeting ended at 8.45pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GG

 

 

 

 

 

 

 

AW

 

 

VC/SB/

AS

GG

 

 

GG

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 9th May 2017 at 7.40pm.  The following members were present:

 

IN THE CHAIR:   Cllr A Short (AS)

PRESENT:             R de Fossard (RdF), Diana Webb (DW)

 

In attendance         G Gill -Clerk,  Baroness Scott of Bybrook (JS), 4 members of the public

Ref #                                            Content                                                                                                                                   Action
15

 

 

16

 

 

17

 

18

 

19

 

20

20.1

 

 

21

 

 

22

 

23

23.1

23.2

 

23.3

 

23.4

23.5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24

24.1

24.2

24.3

24.4

24.5

24.6

24.7

24.8

24.9

24.10

 

25

 

26

 

27

27.1

27.2

To Receive & Approve Apologies for Absence – S.Bruce (SB), M.Chrystal (MC), A.Walton (AW) A. Williams (AAW).

 

An application for co-option to the Parish Council had been received from Ashley Juniper, following a show of hands Ashley Juniper was co-opted and joined the Parish Council and will be lead officer for Planning.

 

Declaration of Interests – None

 

To Approve Minutes of Parish Council Meeting held on Tuesday 11th April 2017 – Proposed by RdeF as a true record and APPROVED.  Signed and dated by the Chairman.

 

To Receive & Act Upon Rolling Action List  – deferred to June meeting

 

To Receive Notification of Planning Applications Approved: – Noted

17/02671/TCA   Yew Trees, The Butts, Biddestone, SN14 7DY

Proposal: Fell 2 Leylandii

 

To Receive Notification of Planning Applications Received:  None received

 

Listed Buildings & Planning Issues – Update Awaiting response from Wiltshire Council.

 

Finances

To Receive Internal Audit Report – Noted

To Approve the Annual Return Section 1 Annual Governance Statement 2016/17 – APPROVED   Signed and dated by Chairman and Clerk

To Approve the Acounting Statement 2016/17 prepared by the Clerk/RFO – APPROVED.  Signed and dated by the Chairman and Clerk.

To Receive Statement of Balances for Accounts #1 & #2  Current Account  £ 43,741.27  #2 Account £5762.83

To Approve Accounts for Payment April 2017 –

#1 Account                                                                                            Gross              VAT

BVHRT Hall Hire 750 33.33
WALC Subscription 751 206.26 34.38
G Gill Salary (April 752 161.71
HMRC Tax 753 40.40
Community First Insurance 754 680.71
B20 Wages 755 102.00 17.00
David Taylor Services Ground Maintenance 756 90.00
1314.41 51.38

#2 Account

Combined Services Ltd Legionella Testing 57 120.00 20.00
N Hard Cleaning 58 60.00
180.00 20.00

 

Proposed for payment by R DeF and APPROVED.

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust  – Meeting Monday 15th May 2017

Chippenham Area Board  –  Mtg  26th June 2017

Chippenham Area Transport Group   –  June 2017

Corsham Area Board – 26th June 2017

Parish Forum  – No mtg

Parish Steward’s Report – No Report

Police & Neighbourhood Watch Update – No Report

Slaughterford Update – Broadband – No information available.

CPRE Best Kept Village – Awaiting inspection

Great British Spring Clean – 20th May 2017 to be confirmed.

 

Neighbourhood / Parish Plan – Deferred to June meeting

 

Traffic Calming – Update – Awaiting Wiltshire Council engineers inspection and report.

 

Clerks Report

Community Assets Registration – Ongoing.

Insurance Renewal (June) – Zurich Insurance approved at AGM

 

Cllr Juniper agreed to take over the management of the Public Conveniences and Difibrilator.

 

There being no further business the meeting ended at 8.20pm

 

 

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 11th April 2017 at 7.00pm.  The following members were present:

 

IN THE CHAIR:   Cllr G Stafford (GS),

PRESENT:             Cllrs A. Juniper (AJ,), R de Fossard (RdF), C.Madley (CM), M. Mullens (MM), A Short (AS),

T.Smith (TS),  A. Williams (AW).

 

In attendance         G Gill -Clerk,  Baroness Scott of Bybrook (JS),

Ref #                                            Content                                                                                                                                   Action
92 To Receive & Approve Apologies for Absence : C. Draper (CD),

 

Declaration of Interest – None

 

To Approve Minutes of Parish Council Meeting held on Tuesday 14th March 2017- Proposed by RdF as a true record and APPROVED.  Signed and dated by the chairman.

 

To Receive & Act Upon Rolling Action List

Parish Council Website;  Should be ready at the end of May

Community Resilience Plan: GS to pass over to newly elected council on her retirement.

Public Conveniences:  Legionella Testing to be carried out on the 13th April.

Broken Fence Church Rd to Slaughterford: Clerk to write to land owner.

 

Chairman’s Report

Defibrillator Training: Will take place 7.30 – 9.00pm on Wed 11th October by the Ambulance Service at the Village Hall. To be advertised in October’s Broadsheet

Public Conveniences:  To be cleaned on Thursday 13th for Good Friday opening. Cannon (sanitary services) contract being renewed based on a seven month service.

Annual Parish Meeting: To be held following the Parish Council AGM, 9th May at the Village Hall, subject matter: Reviewing the current Parish Plan or Production of a Neighborhood Plan.  Posters required.

Dropped Kerbs: Two dropped kerbs requested at The Tynings and Church Road details to be forwarded to WC.

Chairman’s Annual Report: List of key activities/achievements undertaken by the Parish Council in 2016/17 will be delivered at the AGM and APM on 9th May 2017.

 

To Receive Notification of Planning Appeal: APP/Y3940/D/3169729

Skimpot Cottage, Biddestone, SN14 7DD  Proposed: Carport & Garden Store   APPROVED

 

To Receive Notification of Planning Applications Approved:

16/11236/FUL  The White Hart, Ford, SN14 8RP

Proposal: Engineering operation for the installation of a new sewage treatment plant

16/00458/FUL   Pound Cottage, 1, Church Road, Biddestone, Wiltshire, SN14 7DP

Proposal: Internal alterations and associated works including replacement of existing windows and

doors as well as creation of a new window.

16/00554/FUL   The School, The Green, Biddestone, SN14 7DG

Proposal: Extensions and alteration to dwelling

16/08372/TCA   Bird Cottage,  Slaughterford SN14 8RG

Proposal: Tree work

16/07445/FUL   Biddestone Saw Mill Challows Lane, Biddestone SN14 7DT

Proposal: Convert part of saw mill to living accommodation in connection with B1 use.

 

To Receive Notification of Planning Applications Received:

17/02671/TCA   Yew Trees, The Butts, Biddestone, SN14 7DY

Proposal: Fell 2 Leylandii                                                                                                      NO OBJECTIONS

 

17/02651/CLE    Toplands Farm, Slaughterford, SN14 8RD

Proposal: Certificate of Lawfulness (existing use) – Use of land for stationing of 12 permanently

occupied caravans.                                                                                                 NO COMMENT

 

Listed Buildings & Planning Issues – Update. A letter has been sent to WC clearly setting out the discrepancies in their mapping of the parish, a copy will be held by the Clerk.  No response has yet been received.

 

Finances

To Receive Statement of Balances for Accounts #1 & #2:  No1 Account: £37,065.68  No.2 Account: (Public Conveniences) £5,942.83

To Approve Accounts for Payment March 2017:The following payments were proposed by GS and APPROVED:  No 1 Account: Stationery, Clerks March Salary & 2016/17 expenses, HMRC Tax, Ground Maintenance: Total £407.66 No.2 Account: Water Rates £168.08

The Clerk’s attendance at an Audit Workshop for 2016/17 and New Arrangements for 2017/18 – New regulations regarding end of year accounting from 2017/18 focus on Council Governance.  The internal auditor will need to assess all systems held by the Council, not just focus on financial scrutiny.

To Approve NALC 1% pay rise for Clerk commencing 1st April 2017:  GS proposed  APPROVED

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust: Resolution document for the transfer of the trust to a Ltd Co. discussed. Chair and Treasurer to meet with the bank to discuss opening of a 2nd bank account.  A draft lease document between The Hall and Cricket Club was deferred to the next meeting due to email problems.  Pavilion building nearing completion but the interior fittings will take up most of the season.  Directors Liability Insurance was discussed, quotes have still to be obtained.  It was agreed that a non-resident representative of a Director may attend future meetings in place of the Director, who must be a resident,   It was confirmed that the Methuen Field should be available for parking on Bonfire Night. Bookings are steadily increasing and the hall is being booked further ahead.   A Director will be required from the newly elected Parish Council in May.

Chippenham Area Board  –  No meeting

Chippenham Area Transport Group   –  Next meeting 13th June 2017

Corsham Area Board –  Clashed with Parish Council meeting

Parish Forum  – Not attended

Parish Steward’s Report: Mark is hard working and extremely enthusiastic. Pot holes filled and drains cleared, Cuttle Lane cleaned up and Church Rd swept (all but one car were removed).   Mark to be asked if he can move the tree at Slaughterford Rd which is hampering drainage.

Police & Neighbourhood Watch Update: Burglary in Allington.

Slaughterford Update – Broadband: No news

CPRE Best Kept Village:  Application forms submitted early resulting in free compost awarded.

Great British Spring Clean: Notice received too late to organise in March.  Suggested 20th or 27th May for a shared activity with Village Hall.

Flood Working Group: RdF will be attending meetings with WC regarding the silting affecting waterflow by the bridge and in the tunnel under the paper mill.

 

Neighbourhood / Parish Plan: To be discussed at AGM 9th May 2017

 

Traffic Calming – Update:  Clerk had spoken to Paul Bollen WC Highways who will, on receipt of the Traffic Management Report from CD, arrange for an engineer to inspect and make comment.

 

Clerks Report

Community Assets Registration: Before presenting the list to WC for registration Clerk to advise all land /property owners

Insurance Renewal (June) Schedule for three year contract from Zurich via Community First had been receive today.  Clerk to read and report back to May meeting.

Litter Bin – Slaughterford:  Overflowing bin attracting vermin.  Clerk to design poster for AW to put on bin requesting picnickers to take their litter home with them.

Election of Parish Councillors:  Only seven nominations received for nine places therefore no election required to take place.   Three current councillors were re-elected and four new councillors will join them.  Two vacancies remain for  co-opted members.

 

This being the final meeting in 2016/17 retiring Chair Cllr Stafford thanked everyone for their support over the years and wished those re-elected and newly elected the best for the future.  She thanked Cllr Juniper, retiring councillor and Vice- Chairman, Cllr Mullens retiring after 26 years and Cllr Smith another long timer for their hard work and unwavering support and wished them well.   Cllr Juniper spoke on behalf of all the council in thanking Cllr Stafford for her dedication as a councillor for 18 years and Chair for the past four years. All retiring councillors thanked the Clerk and wished the new council every success for the future.

 

There being no further business the meeting ended at 8.52pm

 

 

 

 

 

 

 

 

 

 

 

 

GG

 

 

GS

 

 

 

?

 

AW

 

GS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GS

 

 

 

 

 

 

 

 

 

GG

 

 

 

 

 

 

CM

 

 

 

 

GS

 

 

 

 

 

 

CD/GG

 

 

 

GG

 

GG

 

GG/AW

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 14th March 2017 at 7.00pm.  The following members were present:

 

IN THE CHAIR:

PRESENT:             Cllrs A. Juniper (AJ,), C. Draper (CD), R de Fossard (RdF), M. Mullens (MM), T.Smith (TS),

 

In attendance         Baroness Scott of Bybrook (JS), Adam Walton, Mike Crystal, Craig Morris & Pepper Barney

 

Ref #                                            Content                                                                                                                                   Action
78

 

 

79

 

80

 

81

81.1

81.2

81.3

81.4

81.5

 

82

82.1

 

 

82.2

82.3

82.4

82.5

 

83

 

 

84

84.1

 

 

85

85.1

 

86

 

 

 

87

87.1

87.2

 

 

88

88.1

88.2

88.3

88.4

88.5

88.6

 

88.7

 

 

88.8

88.9

 

 

88.10

88.11

 

89

 

 

 

90

 

 

91

91.1

 

91.2

 

 

 

To Receive & Approve Apologies for Absence: Cllr G Stafford (GS), C.Madley (CM), A. Williams (AW).

A Short (AS),

 

Declaration of Interests = None

 

To Approve Minutes of Parish Council Meeting held on Tuesday 14th February 2017 – Proposed by MM as a true record and APPROVED.   Signed and dated by the chairman.

 

To Receive & Act Upon Rolling Action List =

Parish Council website would be launched after the May AGM and meeting.

Community Resilience Plan and Snow Plan awaiting finalization.

Twittern Bend – fallen tree, Parish Steward to be asked to clear any debris from road.

Two requests had been received for dropped kerbs.

 

Chairman’s Report

Village Website & Broadsheet – A funding application is to be made to Chippenham Area Board for a laptop and website development.  It was AGREED that the Parish Council would support this application and make a contribution.

Duck Signage – M.Crystal was thanked for the new signs which  are to be put up on Saturday 18th March 2017.

Defibrillator Training – Date to be confirmed.for early September

Seagulls & Vermin – WC vermin officer to be requested to attend the pond.

Public Conveniences – Electrical and legionella testing/inspection booked prior to re-opening.

 

To Receive Notification of Planning Appeal: APP/Y3940/D/3169729

Skimpot Cottage, Biddestone, SN14 7DD  Proposed: Carport & Garden Store                      Noted

 

To Receive Notification of Planning Applications Approved:

16/09864/FUL & 16/10112/LBC  Mountjoy Farm, The Butts, Biddestone SN14 7DY

Proposal: Demolish existing outbuildings and replace with similar                                         Noted

 

To Receive Notification of Planning Applications Received:                                                  NO OBJECTIONS

Proposal: Fell 2 Apple Trees, Crown Raise Horse Chestnut Tree to 3.5mtrs above ground level

 

Listed Buildings & Planning Issues – A map of the parish containing listed buildings had been received from WC  but upon inspection appeared to be incorrect.  Several houses were either missing, including the village pump, or wrongly named.  AJ to follow up on this.

 

Finances

To Receive Statement of Balances for Accounts #1 & #2 – Noted

To Approve Accounts for Payment February/March 2017 – Clerks Salary, expenses HMRC and Broadsheet Subscription amounting to  £516.52 was proposed by MM and APPROVED for payment.

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust – New cricket pavilion going ahead.  Best Kept Village certificates to be hung in the foyer.  Support given for a proposed Village Clean Up. Next meeting 21.03.17.

Chippenham Area Board  –  No representative

Chippenham Area Transport Group   –  No report.

Corsham Area Board – Clashes with this evenings Parish Council meeting.

Parish Forum  – Police Report given  which centered on rural policing, diminishing funds, need for ‘specials’ recruitment.

Parish Steward’s Report =Gully tanker requested to remove debris from drain in The Butts following failed attempt by Mark to dislodge what appears to be building rubble.  Date requested from WC for sweeping of Church Road.

Police & Neighbourhood Watch Update  – Car theft in Biddestone.

Slaughterford Update – Broadband – Six houses in lower part of village will not be included in the current roll out, the application for community co-funding for these houses remains open but the households may be required to make a contribution.  JS offered to look into the situation.

CPRE Best Kept Village – Entry forms are being completed.

Great British Spring Clean – Completed.

 

Neighbourhood Plan – After a good deal of debate it was felt that an updating of the current 2009 Parish Plan might be a more productive and less expensive way to go.  A number of members of the public attending the meeting expressed interest in contributing to this update.

 

Traffic Calming – Responses to circulated Report – It was agreed that the Clerk would contact WC Highways and request an officer make an inspection of the identified areas and give recommendations.

 

Clerks Report

Update on Registration & Ownership of The Common & The Butts – Clerk confident that these are now fully registered.

Elections – Clerk reminded councillors of the need to submit nomination forms by 4th April 2017.

 

There being no further business the meeting closed at 8.20pm

 

The next Meeting will be held on Tuesday 11th April at 7pm in Biddestone Village Hall

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GS

GG

GS

 

 

 

 

 

 

 

 

 

 

 

 

 

AJ

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JS

 

 

 

 

 

 

 

 

GG

 

 

 

 

 

 

 

 

 

 

 

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 14th February 2017 at 7.00pm.  The following members were present:

 

IN THE CHAIR:   Cllr G Stafford (GS)

PRESENT:             Cllrs A. Juniper (AJ,),C. Draper (CD),  R de Fossard (RdF), C.Madley (CM), M. Mullens (MM),

Cllrs A Short (AS), T.Smith (TS), A. Williams (AW).

 

In attendance         Baroness Scott of Bybrook (JS)

 

Ref #                                            Content                                                                                                                                   Action
65

 

66

 

67

 

 

68

 

 

 

 

69

69.1

69.2

69.3

 

 

70

70.1

 

 

72

72.1

 

72.2

 

72.3

 

 

73

73.1

 

73.2

 

73.3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

74

74.1

 

74.2

 

 

 

 

75

75.1

 

 

 

 

 

 

75.2

 

 

 

 

 

 

75.3

 

 

75.4

75.5

75.6

 

75.7

75.8

 

 

76

 

 

77

77.1

77.2

77.3

To Receive & Approve Apologies for Absence: Clerk G .Gill

 

Declaration of Interests – None

 

To Approve Minutes of Parish Council Meeting held on Tuesday 13th December 2016 – Proposed by MM as a true record and APPROVED.  Signed and dated by the Chairman.

 

To Receive & Act Upon Rolling Action List   – Noted                                                  Addendum #1

It was considered that the Village Plan should be revisited with the possibility of creating a Neighbourhood Plan, maybe in conjunction with adjoining villages.  Ongoing discussion with Paul Bollen regarding clearing of verge by Twitten Bend.

 

Chairman’s Report:                                                                                                                                       

January Workshop – held successfully on 10 Jan and found beneficial by all who took part.

White Hourse – Enterprise Inns are hopeful of White Horse reopening by end of February.

Councillor profiles – Councillor profiles will have to put on website as soon as it is ready. It was proposed by GS that there should be a link between the Parish and Village websites.

 

To Receive Notification of Planning Permission Refused: Noted

16/09855/FUL & 16/101123/LBC Mountjoy Farm, The Butts, Biddestone.SN14 7DY

Proposal: New access in existing frontage with parking and pedestrian gate.

 

To Receive Notification of Planning Applications Approved: Noted

16/10797/FUL   The Close, The Green, Biddestone, SN14 7DG

Proposal:   Alterations to existing building to provide additional accommodation for holiday cottage.

16/11055/LBC   The Close, The Green, Biddestone, SN14 7DG

Proposal: Internal & External Alterations

16/11479/FUL The Oak House, Church Road, Biddestone. SN14 7DP

Proposal: Side Extension.

 

To Receive Notification of Planning Applications Received: 

16/11236/FUL The White Hart Inn, Junction with A420, Ford, Chippenham SN14 8RP              SUPPORTED

Proposal: New Sewage treatment plant.

17/00458/FUL Pound Cottage, I Church Road, Biddestone SN14 7DP.                                    NO OBJECTIONS

Proposal: Internal alterations and works including replacement windows and doors and new window.

17/00554/FUL The School, The Green, Biddestone SN14 7DG  NO OBJECTIONS ( after lengthy discussion)

Proposal: Extensions and Alterations to Dwelling

 

Cllr Juniper reported on a meeting by the Chairman and AJ with the Chief Conservation Officer, Caroline Ridgwell, Lee Burman from Development Control and Baroness Scott on 13 Jan.

We expressed our concerns regarding the handling of a recent Lawful Development Certificate, the length of time it took to investigate the matter and that neither the Parish Council nor the adjacent landowners were made aware of the application until it had been granted.

We requested that in future the PC be informed of such applications when they are received by WC as they are for conventional planning and listed building consents.   The initial reaction seemed favourable but a week later the PC were informed that following internal discussion this would not be possible as it would generate significant additional work for the Planning Dept and would have to be done for all Parishes as Biddestone could not be singled out for this function.

We also asked for some consistency in planning decisions since at present these vary widely depending on the Assigned Officer.   Cllr Scott is still in discussion with planning on the above matters

It was considered that these planning issues needed clarification with a view to a possible Neighbourhood Plan.    It was agreed to put Neighbourhood Plan on the Agenda for the next meeting.

 

Finances

To Receive Statement of Balances for Accounts #1 & #2 – The Current statement of Accounts was circulated showing a balance of £38039.31 in the No 1 a/c and £6169.91 in the No 2 a/c.

To Approve Accounts for Payment January/February 2917

The following cheques were proposed for payment by TS and issued.

Clerks Salary £160.11  HMRC £40.00  BVHRT Hall Hire £ 249.17  Clerks Salary(DEC) £160.11   HMRC (DEC) £99.60 Cllr Juniper £80.00 (refund of cost of Luncheon Club Christmas Lunch)

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust Last meeting 17 Jan.  New cricket pavilion under construction, should be started by end of month.   Risk register draft to be circulated and discussed at March meeting. It was agreed that financial procedures and regulations should be in place and the Parish Council Financial Regulations will be considered as a template including an HSBC procedure for internet banking.  Bank balances are positive and the increase in expenditure has been matched by increase in hall hire revenue.  Important that Directors liability insurance should be in place prior to transfer to Ltd Company status in April.

Chippenham Area Board  –  Last meeting held 16 Jan.  Speed limits proposed for Kington Langley.  Funding for disabled parking has been withdrawn.  £3500 extra funding for Open Blue Bus equipped with kitchen, toys, games, laptops tovisit town and rural communities for all ages of children and for older people to meet up, £5000 for recording equipment for local youth and £5000 for Sheldon Youth Theatre.

Spring litter pick-ups being organised  for 3rd to 5th March. Villages need to register to take part.  GS to look at website regarding registration. In 2018 trees to be planted throughout Wiltshire for all 10000 soldiers from County who died in Great War.

Chippenham Area Transport Group   –  Only 3 out of 16 resurfacing projects have been completed in area due to budget constraints.  Biddestone still have 3 outstanding. Not known when these may happen.  CM to put letter in Broadsheet asking if any “drop kerbs” are requires for disabled access.  If any these must be submitted en bloc.

Corsham Area Board – No Report

Parish Forum  – No Report

Parish Steward’s Report – GS and CM had a positive meeting with Paul Bollen. New Steward now operational and has filled potholes round the Green and cleared drains at Slaughterford amoungst other work

Police & Neighbourhood Watch Update – No Report

Slaughterford Update – Broadband – Some houses not included in latest Broadband upgrade proposal.

–  Operational Flood Working Group Meeting 16.01.17 – AW registered as member of flood working group.

 

Traffic Calming – Responses to circulated Report – Some Cllrs were unable to download documents sent by CD early this week.  GS to request GG to prepare copies for all Cllrs before next meeting when it will be discussed.

 

Clerks Report

Update on Registration & Ownership of The Common & The Butts – No Report in Clerks absence

CPRE Best Kept Village – CM undertook to submit our entry before 18 April.

Elections – The close date for nomination form submission is 12..00 Midday on 4th April.   The election will be held on 4th May.  Several present councillors intend to stand down so there is an urgent need for new prospective Councillors.  A letter to be placed in the next Broadsheet to this effect.

 

 

There being no further business the meeting ended at 8.40pm

 

The next Meeting will be held on Tuesday 14th March at 7pm in Biddestone Village Hall.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JS

 

GG

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GS

 

 

 

CM

 

 

 

 

 

 

 

 

 

 

 

GG

 

 

 

CM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Here are December 2016’s minutes

 

A meeting of the Biddestone & Slaughterford Parish Council took place at the Village Hall, Biddestone on Tuesday 13th December 2016 at 7.00pm.  The following members were present:

 

IN THE CHAIR:   Cllr A. Juniper (AJ,)

PRESENT:             R de Fossard (RdF), M. Mullens (MM), Cllr A Short (AS), T.Smith (TS) and  A. Williams (AW).

 

In attendance          G A Gill (Clerk)

 

Ref #                                            Content                                                                                                                                   Action
52

 

 

53

 

54

 

 

55

 

56

56.1

56.2

 

 

 

57

57.1

 

 

58

58.1

 

 

 

59

59.1

 

 

 

59.2

 

 

60

60.1

60.2

 

 

60.3

 

60.4

 

60.5

60.6

 

 

61

61.1

 

 

 

 

 

 

 

 

 

61.2

61.3

 

61.4

 

 

61.5

 

 

61.6

 

61.7

61.8

 

62.

 

63.

 

 

 

 

64.

64.1

 

64.2

 

64.3

 

To Receive & Approve Apologies for Absence : Cllrs  C.Draper (CD}, Cllrs,C.Madley (CM), Cllr Mrs G Stafford (GS), Baroness Scott (District Cllr)

Declaration of Interests: None

To Approve Minutes of Parish Council Meeting held on Tuesday 8th November 2016: Proposed by MM as a true record and APPROVED.   Signed and dated by the chairman.

To Receive & Act Upon Rolling Action List – Noted                                                               Addendum #1                                      

Chairman’s Report

Chairman’s meeting with Baroness Scott – Deferred until January 2017

Procedure for Parish Council members contacting parishioners or the general public at large.  All members should know of any pending contact with members of the public who should be contacted either by letter or email or with a personal visit by two members of the council.

 

To Receive Notification of Planning Permission Refused: 

Skimpot Cottage, Biddestone SN14 7DD

Proposal: Carport & Garden Store

 

To Receive Notification of Planning Applications Approved:

16/10236/VAR   Biddestone Cricket Club,   Yatton Road, Biddestone, SN14 7BZ

Proposal: Variation of Condition 4 of Planning Application 15/03441/FUL to include alterations to

room arrangements with corresponding alterations to doors and windows, and inclusion of a clock tower.

 

To Receive Notification of Planning Applications Received:

16/10797/FUL   The Close, The Green, Biddestone, SN14 7DG

Proposal:   Alterations to existing building to provide additional accommodation for holiday cottage.

                                                                                                                                      NO OBJECTIONS

 

16/11055/LBC   The Close, The Green, Biddestone, SN14 7DG

Proposal: Internal & External Alterations                                                                    NO OBJECTIONS

 

Finances

To Receive Statement of Balances for Accounts #1 & #2       Noted                                            Addendum #2

To Approve Accounts for Payment December 2016

G.Gill   Salary £160.11:, Grant Thornton External Audit 2015/16 £120: HMRC Tax £40: Wiltshire Council , Contribution for roadworks £1,000.  Proposed by MM for payment and APPROVED.

To Receive Notification of Tax Base for 2017/18: The tax base for 2016.17 is 257.91 this sum divided into the £8080 precept gives a Band D figure of £31.38.

To Receive for Approval  Luncheon Club Grant.  A grant for up to five attendees at the lunch was APPROVED

To Receive for Approval  Gardeners Club Grant   NOT APPROVED

Update on Lloyds Bank  The Clerk had been notified by Lloyds that all new signatories were now in place and that the account was fully functional.

 

Representatives  & Working Party Reports:

Biddestone Village Hall & Recreational Trust – Year end 2015/16 accounts have been finalized and will be presented at the December meeting.

The chairman and treasurer considered the amount paid for the lease of land to be realistic following a valuation.   At a recent meeting with the Cricket Club, the mower purchased earlier in the year was declared unfit for purpose.   The Club proposes to trade in this machine for a new mower at their expense and also purchase a further mower which will be used specifically to cut the pitches,

The Tennis Club will continue to use the toilets in the referee’s room until such time as the new Pavilion has been built to avoid conflict with other hall users.

The railings at the ramp which were painted as part of a community service order will be repainted green in the spring.

Chippenham Area Board  –  no meeting

Chippenham Area Transport Group   –  Meeting 16.01.2017  Recommendation to be made for updates on road works at Ham Lane, Cuttle Lane and between Ford and Slaughterford.

Corsham Area Board –meeting 23.11.17 Springfields, Corsham – Details of the development of the Mansion House as a centre for small businesses to start up, particularly in the IT/Social Media sector.  No business plan was available.  Next meeting 17.01.17

Parish Forum  – meeting 23.11.16 The Goss, Croft Hall, Upper Seagry. Information on BT telephone boxes was made available.  The parish boxes are not due to be decommissioned.   A list of Parish Steward duties was provided.  Clerk to circulate this list to all council members.

Parish Steward’s Report – Roy packer has had to step  down as Parish Steward due to ill health, his replacement has yet to be named.  Clerk to request that the outstanding work in progress be dealt with as soon as possible.

Police & Neighbourhood Watch Update –  There was a burglary in Biddestone village in the past week.

Slaughterford Update – Broadband – No news.

 

Traffic Calming – Responses to circulated Report.  Deferred to next meeting 14.02.2017

 

Parish Council website & Village website Updates – Clerk is creating pdf documents for downloading on the new Parish Council website and it is hope to have the site up and running by the next meeting.  The Village website will continue to show abridged minutes and it was AGREED that the council would continue to help with financial support.

 

Clerks Report

Update on Registration & Ownership of The Common & The Butts:  Registration documents were now to hand which showed that the Parish Council registered these two areas as Common Land on 1.10.1970.

Operational Flood Working Group Meeting 16.11.16  – No one was able to attend the meeting but it was established that Slaughterford was not on the agenda.

CPRE Best Kept Village: Certificates for 1st Prise Local Round and 2nd Prize Regional Round had been received together with a cheque for £100.

 

There being no further business the meeting closed at 8.45pm